IFB Number:       LH/0310761 (for Suppliers to supply/render services at our Lilongwe, Mzuzu, Blantyre and Zomba office)

Date of Issue:      05th July 2021

Lighthouse Trust is a registered Public Trust established to manage HIV Centres of Excellence (CoEs) and provide leverage for leadership and delivery of integrated HIV prevention, treatment, care, and support services in Malawi. Lighthouse has been involved in the development of locally applicable HIV care and treatment models. It is strategically positioned in Malawi’s National HIV response due to its close collaboration with the Ministry of Health (MoH). The Lighthouse in close coordination with MoH operates two large integrated HIV testing, treatment and care clinics at; Kamuzu Central Hospital (KCH) and Bwaila Hospital (Martin Preuss Centre) in Lilongwe.  Lighthouse also supports some health facilities in urban and peri-urban areas under the Lilongwe District Health Office. Furthermore, Lighthouse Trust is working to achieve HIV Epidemic Control through scaling up Quality Testing, Care and Treatment in Malawi By operating Integrated HIV Management at Umodzi Family Centre at Queen Elizabeth Central Hospital in Blantyre and provision of Technical and Direct Service Delivery support in Ntchisi, Nkhatabay, Likoma, Rumphi, Mzimba North and Mzimba South Districts

The purpose of this exercise, therefore, is to competitively identify suppliers to be included in a pre-qualified list for providing goods and services to Lighthouse Trust for a period of 1 yearyear in alignment to funding grants.  The pre-qualified suppliers shall be invited to submit bids as appropriate.  This exercise and the subsequent tendering processes shall be subject to the Lighthouse Procurement Regulations.

Therefore, the Chairman of Internal Procurement Committee, on behalf of Lighthouse Trust invites interested eligible dealers to be considered for pre-qualification of suppliers for categories stated below:


Lot No


For Lot 1 to 7 only



Medical Drugs

Request for additional document



Medical Supplies/Consumables

Request for additional document



General office stationery & Toners

Request for additional document



Covid-19 Supplies

Request for additional document



Catering Services for meetings & trainings

Request for additional document



Conference Packages & Accommodations

Request for additional document



Sundries and Cleaning Materials

Request for additional document

Goods and Services


Air-conditioners, refrigerators supply, maintenance and service


Goods and Services


Blind Fitting & maintenance,


Goods and Services


Hardware, (Plumbing, Building, Painting & Electrical items


Goods and Services


ICT Equipment, Supplies, accessories, LAN and WAN Network services, IT Services, ICT Hardware maintenance & Service




Security alarm system




Motor vehicle and Motor cycle service and maintenance




Motor vehicle Tyres and spare parts




Office Furniture, Equipment & related items




Printing services, Promotional materials & Signage




Protective Wear




Vehicle hire (3ton – 15ton) lorries and vans, 4x4 motor vehicles, saloons, hire of 29 - 32 seater coaster and 60 seater bus




Minor maintenance works


Pre-qualification Criteria:

All suppliers wishing to be considered for pre-qualification should include the following requirements in their proposals:

  • Business profile including contact address and details of Key staff
  • Business registration certificate/Business License
  • List of current customers to the business with their contact details and at least written references of endorsement from three key/reputable organizations
  • Copy of Supplier’s valid MRA Tax Clearance Certificate and VAT Certificates
  • Copy of valid registration certificate with the Public Procurement and Disposal of Asset Authority (PPDA)
  • Copy of valid registration certificate with the Nation Construction Industry Council (NCIC)
  • Evidence of financial capability (i.e. Recent Audited Accounts/Recent Bank Statements)
  • Availability of key personnel and proof of competence if applying for provision of services
  • Physical address and all other contact details (postal, e-mail, phone and fax)
  • Other information relevant to back up the application

All Suppliers should clearly indicate the IFB Number and lot number being applied for on the envelopes.  

Sealed proposals clearly marked “Pre-qualification of Suppliers for Goods and Services” quoting IFB No and Lot No being applied for, must be deposited in a Tender Box, located in the Lighthouse Conference Room at Kamuzu Central Hospital campus, by 14.00 hours on 30th July 2021 to the address below:

Address for Submission of the proposals:

 The Internal Procurement Committee

  Lighthouse Trust,

  Physical Address:  Area 33

  Kamuzu Central Hospital Campus,

  P.O. Box 106

  LILONGWE (Kamuzu Central Hospital Campus)

Those submitting proposals for Lots 1 to 7 should request an additional document/item list to fill in the prices to be submitted as a separate document labeled “Financial proposal”.  

Further information can be obtained in writing from Lighthouse Procurement Office.

Email contacts: This email address is being protected from spambots. You need JavaScript enabled to view it. 

Please note that SUBMISSIONS SHOULD ONLY BE THROUGH HARD COPY, electronic submissions will not be accepted and late submission of pre-qualification documents will be rejected.       

Safari Mbewe



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